2024 AGM Minutes

2024 Friars’ Briar Annual Meeting Agenda March 7, 2024

8:00 p.m. at Mount Olive Lutheran Church

1. Opening –  Pam Bartel 
2. Motion to accept the 2023 AGM minutes as posted online. M/S/C 
3. Business arising? None
4. Treasurer’s report – Kurt Sawatsky – Total Revenue – $1622.87; Expenditures $1142.55; Balance $5041.33
   1. Motion to accept the Treasurer’s report as presented. M/S/C 
5. Reports from the board
   1. Motion to accept the revised constitution as circulated.
      1. Discussion – The constitution is now a governance document. Protocols and procedures are in a separate document.
      2. M/S/C that we adopt the revised Constitution
   2. Recognition that we’ve accepted a new code of conduct.
   3. Recognition of the work that Alex put into the new website.
   4. Recognition to Alex and Dasha for the new logo design.
   5. Recognition to Kellie and Pam for the new banners.
   6. Decision of the Board to continue providing medals for the top three teams at the Briar.
   7. Decision of the Board to alter our very large trophy to be more travel friendly. It’s long history will be preserved.
   8. Decision of the Board to retire the Heavenly Host award.
   9. Decision of the Board to offer Friars’ Briar branded clothing. Examples will be shown online and only online orders will be accepted. Details will be circulated on have it pulled together. If you have suggestions, talk to Kellie McComb.
   10. Decision of the Board to update our pins displaying the new logo. The remaining pins are here tonight and now, since they are vintage they will cost you more! 
   11. Decision of the Board to increase the membership fee from $5 to $10 beginning in 2025. (Has not been increased ever prior to now.)
   12. 2025 Briar
       1. Will not be held concurrent to the Montana Brier due to conflict with the Christian calendar.
       2. Motion to accept the invitation from PEI to curl in Summerside Yacht and Curling Club, PEI in 2025 – Feb 17-21. At the invitation of Rev. Andrew Richardson.
       3. Discussion – it will be the same week as The Tournament of Hearts; fly to Moncton or Halifax or Charlottetown; travel allowance would be larger
       4. We need at least 8 teams, but hope for more
       5. M/S/
   13. Looking ahead to 2026, planting the seed  to consider hosting a ‘Young Friars’ Spiel for young people aged 16-30. A one-day spiel tacked onto the Saturday after the Briar. This is to assist with the next 40 years of the Briar. Talk to a Board member or your provincial rep if you are interested in planning this event.
6. Provincial Directors
   1. Recognition of Provincial Directors.
      1. BC – Don Allan (2025)
      2. AB – George Friedrich (2028)
      3. SK – Tom Flath (2028)
      4. MB – Jack Dyck (2027)
      5. ON – Kellie McComb (2028)
      6. ON – Jennifer Canning (2030)
7. Executive Directors
   1. Motion to accept the slate of Executive Directors as presented. M/S/C
      1. President: Pam Bartel
      2. Vice President: Chris Schwanz
      3. Past President: David Martin
      4. Treasurer: Kurt Sawatsky
      5. Secretary: David Hunter
      6. Communications: Alex Harrison
   2. Recognition to the Board for their excellent work this past year!
8. Memorial Moment
   1. Tom Keller – remembered by Harold Hesje.
9. Amazing Grace award
   1. Fr. Martin Carroll – presented by Chris Schwanz
10. Recognition to the Local Arrangement Committee, chair Laverne Hautz
11. President’s Challenge awards
    1. Teams who’ve brought a player under 40 years old
    2. 2025 Challenge: bringing a family member to play or watch at the Briar!
12. New Business. Tomorrow’s game is at 9:00 on Friday; Draw Master Sid Haugen announced who is playing who in the morning
13. Adjourned at 8:55